Privacy Policy
How we collect, use and protect your personal data
PDG Elite Ltd · Company Number: 16887248
Introduction
PDG Elite Ltd ("PDG Elite", "we", "us", or "our") is committed to protecting the privacy, confidentiality and security of personal data. This Privacy Policy explains how we collect, use, store, disclose and protect personal data when you interact with us.
We process personal data in accordance with:
- UK GDPR
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations
PDG Elite Ltd is a company registered in England and Wales under company number 16887248.
Data Controller
PDG Elite Ltd is the Data Controller responsible for your personal data.
The Personal Data We Collect
A. Identity & Contact Data
- Full name
- Email address
- Telephone number
- Postal address
- Date of birth (where required)
B. Recruitment & Professional Data
- CV and employment history
- Education and qualifications
- References (where applicable)
- Interview notes
- Salary expectations & role preferences
C. Identity Verification & Compliance Data
- Passport copy
- National Insurance number
- Proof of address (e.g., utility bill)
- Visa or immigration status documentation
D. Technical & Usage Data
- IP address
- Browser type and version
- Device type
- Website interaction data
E. Communication Data
- Email correspondence
- Contact form submissions
- Event registrations
We do not knowingly collect data from individuals under the age of 18.
How We Collect Your Data
- Directly from you via forms, email, or applications
- When you submit your CV or apply for roles
- When you provide identity documents for compliance checks
- Through professional networking interactions
- Automatically through cookies and analytics tools
Lawful Basis for Processing
Legitimate Interests
To operate and grow our recruitment business responsibly.
Contractual Necessity
To assess suitability for roles and facilitate placements.
Legal Obligation
To comply with immigration, employment, tax regulations and regulatory reporting requirements.
Consent
For marketing communications where you opt in.
How We Use Your Personal Data
- Assess candidate suitability
- Facilitate recruitment and placement
- Conduct right-to-work checks
- Verify identity documentation
- Communicate with candidates and clients
- Maintain compliance with legal obligations
- Improve website performance
- Send marketing communications (with consent)
Sharing Your Personal Data
We may share data where necessary with:
- Clients for recruitment purposes
- Payroll providers (where applicable)
- Professional advisers
- IT and system providers
- Regulatory authorities where required by law
We do not sell or trade personal data.
International Transfers
Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards such as transfers to countries deemed adequate by UK authorities or standard contractual clauses.
Data Retention
We retain personal data only as long as necessary.
| Data Type | Retention Period |
|---|---|
| Unsuccessful candidate data | Up to 24 months from last contact |
| Placed candidate data | Up to 6 years (legal compliance) |
| Identity verification documents | Per legal right-to-work requirements |
| Marketing data | Until consent is withdrawn |
Data Security
- Encrypted data transmission (SSL)
- Secure storage systems
- Restricted internal access
- Password-protected systems
- Regular security reviews
Cookies
Our website uses cookies to enable core functionality, analyse traffic, and improve user experience. Full details are available in our Cookie Policy.
Your Data Protection Rights
Under UK data protection law, you have the right to:
- Request access to your data
- Request correction
- Request erasure (in certain circumstances)
- Request restriction of processing
- Object to processing
- Withdraw consent
- Request data portability
- Not be subject to automated decision-making
To exercise your rights, contact: info@pdgelite.com. We aim to respond within one calendar month.
Complaints
If you believe your data protection rights have been breached, you may lodge a complaint with the Information Commissioner's Office (ICO). We encourage you to contact us first so we can resolve concerns promptly.
Updates to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on our website.